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IBSS: Saving search results

A guide to literature searching and managing searches in IBSS

Selecting and saving search results

When you retrieve search results in a database, we highly recommended that you:

  • Identify and select any individual results that are of potential value to your review.  
  • Save back-up copies of those selected results in various locations (e.g. email, cloud, USB stick, hard drive). Even experienced researchers lose information!
  • To avoid plagiarism, you need good records of all sources of information.

How to select and save results in IBSS:

  1. Click/select the box next to any individual result(s) of interest.

  2. Click the three horizontal dots icon above just your search results. This takes you to a screen listing all the various methods you can use to save your results. Use multiple methods. For example, click the envelope icon to email your selected results. You will then be asked to enter your email address and you can also opt to email details of your search or add notes within the same email. 

    You can also click PDF and Excel icons if you wish to create a files of your selected results in those formats. A pop-up box appears featuring a few options to select - once selected, click the 'continue' button. 

To increase the number of results you can save

To increase the number of results you can export at the same time:

  • Amend the number in the 'items per page' setting from 20 to 100. This option appears below the search results to the right.
  • You can also increase the number to 10,000. To do this, sign into (or register for) a MyResearch account by clicking the icon of a human head near the top of the screen (to the right). Once signed in, an 'export results' option appears just above your search results (to the right of the 3 dots icon). Click this and follow the instructions. You can export up to 10,000 results up to 10 times in one day. 

Saving results to EndNote Online

  1. Select/click the box next to each search result that you want to export. 
  2. Click the save/export drop-down menu. Choose Endnote. Click Continue.
  3. A File download dialog box for saving documents should appear (possibly along the bottom of the screen).
  4. Select the Save as option (via the small arrow rather than just clicking 'save'). Alternatively, you may find the file in the downloads folder on your device. Save as an RIS file to a location of your choice (e.g. to a drive on your device, memory stick...).
  5. Sign into EndNote Online (using the link in Web of Science). Click the Collect tab and then Import References.
  6. Use Browse to locate the saved text file.. Select Import Option as 'Proquest'.
  7. If this import option does not appear, click 'Select Favorites'. Scroll to the correct option, select it and click 'Copy to Favorites'. Finally, click 'ProQuest' in 'favorites'.
  8. Choose destination e.g. To: “Test” library. Click Import.