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Selecting and saving search results
When you retrieve search results in a database, we highly recommended that you:
- Identify and select any individual results that are of potential value to your review.
- Save multiple back-up copies of those selected results in various locations (e.g. email, cloud, USB stick, hard drive). Even experienced researchers can lose information!
- You need good records of all the sources of information you use in order to avoid plagiarism!
How to select and save results in Scopus:
- Click/select the box next to any individual result(s) of interest.
- Note the envelope and PDF icons above your search results to the right of the screen. Click the envelope icon if you would like to email your selected results. If you click this, you can choose which email address to use and which information you want included (e.g. abstracts and keywords). You can also add any notes you want to make about the results to your email. Click the PDF icon if you wish to create a PDF file of your selected results.
- Click the Export button to create a file of your selected results (options include, for example, plain text and Excel).
- If you are using EndNote to store your references, click the Export button and then the RIS Format option. Finally, follow the instructions for downloading database references (Scopus is covered along with other databases).
It isn't possible to export more than 2000 full references at the same time. Alternatively, you can export up to 20,000 citation-only references at the same time as a csv file (for use in Excel).
To export greater numbers, you need to export them in smaller separate batches. To do this, you need to re-run your search more than once, each time limiting the search to a different date range and exporting those results associated with each set of dates. The date range option appears just below the search box(es) on the main search page. Alternatively, run your search first, refine your results by using the date filter in the left-hand column and click 'limit to'.
- If you are undertaking lots of searches in one session, you might find it helpful to store your selected results for the duration of that session by clicking the Add to List.link. Then, once you've accumulated all your selected results, you can email/save them in one action using the options above your list.