While it is usually possible to make your work openly available at no cost, some publishers require the payment of an open access article processing charge (APC). This payment means that your work will be open immediately upon publication with a Creative Commons licence, via the publisher's website.
Some journals are fully open access, meaning that you will always have to pay an APC to publish in them. Other publishers operate a 'hybrid' model in subscription journals which means you can choose to publish either in the traditional manner where the work will sit behind a paywall, or you can pay an APC to make your article freely accessible. APCs usually range between £800 and £2000, though they can be higher or lower. The average charge has been estimated by UKRI to be £1727 (exc. VAT).
The Library has purchased a number of open access agreements and memberships with publishers - Open access transformative deals, memberships and pre-payment agreements. Some of these allow University of Bath corresponding authors to publish open access in their eligible journals with no charge, and others provide discounts on the cost of APCs. Publishers will normally notify you of this option, if available, at the submission or acceptance stage, and your request will be sent to our dashboard for approval. We sign up to new agreements each year and details are added to the list. Please contact the open access team if you require more information on these OA transformative deals.
This page provides information on the funding options available to cover these charges and will help you determine whether you are eligible for funding support. If you have any queries about your eligibility please contact the Open Access Team at firstname.lastname@example.org.
Before making a request, please look over the information provided on the rest of this page regarding funding eligibility - including specific funder information. Please also check the publisher-specific open access agreements we have signed up to here: Open Access Publisher Deals . Taking advantage of these deals may mean we get significant reduction in the price of your Open Access article processing charge (APC).
Please make sure that you have funding in place before submitting to your chosen journal or committing to pay any open access charges. If you have any questions regarding funding options or eligibility, then please contact email@example.com.
To request financial support for the payment of your article processing charge (APC), we request that authors submit details via our APC request form. Having this formal record of your request helps when processing invoices and reporting to funding bodies.
After receiving your request we will check that the publication meets the requirements of your funder and also whether funding is available. We will then send you an email confirming whether we can support the payment from either our UKRI or COAF block grant or the Bath Open Access Fund. We endeavour to respond to your request as soon as possible.
If we are unable to support the APC through either of our funds, we will provide guidance on how you can still make your work openly available.
If we can support the payment, we will provide instructions on how to proceed with requesting and paying for the open access fee.
The details of your request will be recorded on our database so that we can tie up the details and approve payment when the invoice arrives. Please note that the offer of financial support relates specifically to this article being published in this journal. The offer of support is not transferrable. If you resubmit the same article to another journal, you will need to contact us and re-apply for support.
If we do not have a pre-payment account with your publisher, we prefer that payment be made via invoice and not credit card. Once the invoice has been received and approved, Finance aim to make payments on, or as close as possible, to the due date, which is traditionally 30 days after the invoice date. If you receive any payment reminders, please also forward these to us to deal with.
As Library funds are very limited, we would be grateful if you could keep us updated with regard to the publication status of your paper. Please let us know straight away if the funds are no longer needed so that we can reallocate them. If payment has not been requested by the journal, or we have not heard from you by 30 June of the current financial year, we will automatically assume the funds can be reallocated to a new applicant and the offer of funding will be withdrawn.
Page/colour/submission charges - please note that the APC request form does not cover these. We are not able to pay any additional non-open access publication charges from our open access funds. You and your co-authors must find an alternative source of funds for this or ask the publisher for a waiver.
We have received notification of our UKRI open access block grant for 2022/3 and can now accept requests for funding for UKRI-funded articles.
The new UKRI Open Access Policy applies to articles submitted from 1 April 2022. All articles which acknowledge funding from UKRI must be open access immediately on publication with a CC-BY licence.Further details are on our 'Meeting Funder Requirements' page.
Check before you submit! UKRI funded authors should establish if their chosen journal is compliant with the policy before submission and before applying for funding. Please use our Journal Checker Form to enquire about specific journals and whether they offer a compliant route.
We have a number of open access Transformative Agreements with publishers which provide University of Bath affiliated corresponding authors the opportunity to publish open access with no additional charge in eligible journals.
If your chosen journal is not included in an open access agreement we may be able to pay the APC from the block grant via the APC Request Form. Please note that we are no longer able to cover additional publication costs (eg page and colour charges) from the UKRI block grant.
Please read the below information as it may affect whether we can support your APC.
Please make sure that you have funding in place before submitting to your chosen journal or committing to pay any open access charges.
To be eligible to use the fund:
Publishers taking a sustainable and affordable approach to the transition to OA by reducing the cost of publishing in hybrid journals via transformative agreements include: BMJ, Royal Society, Institute of Physics, Sage, Springer Nature (Springer Compact deal), Taylor & Francis, Wiley, and Oxford University Press.
Page charges and other mandatory costs: from 1 April 2022 these additional publication charges cannot be paid from the UKRI block grant.
To make a formal request for support from this fund, please fill out our APC request form.
From January 2021 onwards Wellcome will continue to provide support for eligible OA costs to ensure compliance with their new policy and will supplement individual research grants for this purpose. You need to contact Wellcome at firstname.lastname@example.org direct, and request funding. You will need to provide the name of the journal, title of the paper, cost of the APC and your grant reference number(s).
The open access team can advise on Wellcome open access policy and green open access via Pure.
Other charities will be funding open access payments via block grants to eligible institutions or via additional funds within research grants:
Versus Arthritis - funded authors should make open access funding requests directly to Versus Arthritis via their Grant Tracker account.
British Heart Foundation (BHF) have provided a small open access block grant to fund APCs for BHF-funded papers - please use our APC Request form to apply for funding.
be eligible for open access funding:
the publisher has agreed to COAF's publisher requirements (a requirement since 1 April 2017)
Wellcome Trust also mandates that monographs and book chapters be made open access. It has a separate funding mechanism to manage payment of these costs for its funded researchers. Please email email@example.com for more information.
If you are funded by one of the following charities and need help with an open access payment you should contact the funder(s) directly. The email addresses are:
Links to previous COAF charities' open access policies:
APCs for European Research Council-funded works can be claimed as direct eligible costs from your grant if publication is expected during the period of the grant. For more information, read the ERC guidelines.
Grant-holders must ensure open access to all peer-reviewed scientific publications relating to their funding. Research can be made open access using the green route: at the latest at the time of publication, uploading a copy of the final peer reviewed manuscript (or final published version if permitted by the publisher) to a trusted repository. Immediate open access must be provided to the deposited publication under the latest available version of the Creative Commons Attribution International Public Licence (CC BY) or a licence with equivalent rights; for monographs and other long-text formats, the licence may exclude commercial uses and derivative works (e.g. CC BY-NC, CC BY-ND).
If using the gold route, only publication fees in fully open access venues for peer-reviewed scientific publications are eligible for reimbursement during the duration of the project The article must still be uploaded to an appropriate repository on publication.
Grant-holders must ensure open access to all peer-reviewed scientific publications relating to their funding. Horizon 2020 research can be made open access using the green route: uploading a copy of the author’s accepted manuscript to a repository, such as Pure, by the date of publication at the latest. However, this can only be done if the journal offers a 6 month embargo. A 12 month embargo is acceptable for publications in the social sciences and humanities. Horizon 2020 provide an amendment to publishing agreement that authors and publishers can sign to ensure authors have the rights they need to comply. The gold (paid) route is also acceptable. Article processing charges can be reimbursed by Horizon 2020 if they occur during the duration of the grant. Costs incurred once a project is completed cannot be refunded from that project's budget. The article must still be uploaded to an appropriate repository. For more information, visit the Horizon 2020 website or contact the Open Access Team.
The Foundation is willing to pay reasonable publisher fees in order to make publications openly available immediately via a CC-BY 4.0 licence. Researchers should not pay these fees out of their budget or seek reimbursement from the Foundation. They should use Chronos, a new service developed by the foundation, to manage the payment of open access fees.
The Society will not provide any additional funding to support open access costs. If your grant finishes with an underspend they are happy to consider requests for it to be used for APCs.
We have a number of commitments on the fund and need to receive invoices for these by the end of June. Invoices received after this date will be carried over to the new financial year. We'd be grateful if you could notify us if you have requested APC funding for a specific article but no longer require this..
The Bath open access fund is available to University of Bath staff and research postgraduates who do not have research funding. Further details of eligibility criteria are below. If you think your article is eligible and you'd like to apply for funding, please submit our online APC request form.
If you aren't funded by a Research Council, Wellcome/COAF partner, or other funding body which may be able to pay for your open access fee, then you may have the option of using the Bath Open Access Fund.
The Library’s Open Access Team can advise on whether your journal is eligible (email details to firstname.lastname@example.org).
Please submit your request via our APC request form. Having this formal record of your request helps when processing invoices and reporting to funding bodies.
Please note: funding is allocated on a first-come first-served basis so we cannot guarantee that funds will always be available. Since many journals require you to agree to the payment when you submit your article, it is a good idea to ensure you have funding before you proceed with the submission process. Do not commit to paying an APC until you have received confirmation of funding from the Open Access team.
The funding year is 1 August to 31 July and all invoices must be received by the open access team by 30 June each year in order to be paid during the funding period. Please forward all invoices and reminders to email@example.com
If your request for funding is approved, we will earmark the amount of the APC for you until the invoice is paid. If your article is not accepted by the journal, or you no longer require funding for the specified article, please let the team know as soon as possible. Funding is approved for a specified article in a specified journal - it cannot be transferred to a different one.
NOTE: the Bath Open Access Fund is used for the payment of open access article processing charges (APCs) and cannot be used to pay additional publication charges such as page, colour or submission charges. These remain the responsibility of the author and/or their department.
If your article does not meet the criteria for funding support for paid open access, there are still a number of things that you can do:
The University of Bath has signed up to a number of publisher agreements which may mean the cost of the Open Access article processing charge (APC) is reduced or waived. Full details of these publishers can be found on our Open Access Agreements page.
If you are considering publishing with one of these publishers, please read about the agreement we have in place and whether you might be able to benefit from it. If in doubt, please contact firstname.lastname@example.org for further information.