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Library Document Delivery Services: Library Scanning Service For Academic Staff

Library scanning service for Academic Staff

Overview.

The University subscribes to the Copyright Licensing Agency's (CLA) Higher Education licence. This grants library staff permission to make digital copies of articles and chapters for embedding into your Moodle course(s)/Library Lists as long as the material meets the terms of the Licence. The benefits of this are digital rights management free access to book chapters and journal articles held within and beyond the Library's collections. 

What can be scanned? 

  • Printed and electronic material held in the Library's collections (publisher's exceptions apply)

  • Material obtained via the British Library's copyright-fee-paid service

  • Normal extract limits:-
  • Up to one chapter of a book or 10% of the total, whichever is greater
  • Up to one article from one journal issue or 10% of the total, whichever is greater

The Licence should not be used to facilitate the substitution of a course textbook. For more information please refer to CLA guidelines;-

How do I make a request?

  • Please follow the link below and complete the request form. 
  • You will need to provide the unit code and full bibliographic information. 

What happens next?

  • You will receive an email confirming your request. 
  • The Library will check your request against the CLA's Licence.
  • If your request is covered by the Licence, you will receive an email containing a link to the scanned reading, along with terms of use. 

FAQs.

What does digital rights management mean?

Digital rights management (DRM) is a method of digital copyright protection employed by publishers. DRM is fairly common in e-books where you may find access restricted to three or fewer users. DRM is less common in e-journals. 

Can I check to see if my request will be covered by the CLA Licence? 

Yes. CLA offer a check permissions tool which can be found here: CLA Check Permissions Tool.

It is best to search by ISBN or ISSN but you can also search by title. Look for the green ticks against scanning (for print material) and digital (for electronic material).

Is it possible to scan an extract from material not covered by the CLA Licence? 

It is sometimes possible to arrange permission to scan material not covered by the Licence. However, this quite often comes at a cost which may be prohibitive.

How long before I receive a link to the scanned extract? 

Material covered by the CLA Licence and available in Library stock can usually be supplied within a few days. For other material it may take up to 4 weeks. 

Can I use the extract supplied to me for another unit?  

Each scan is made for a specific unit of study. If you would like to use an existing scan for another unit you will need to place a new request. 

What is the Library's role?

The CLA lays down stringent guidelines for any scanning done under its terms. The Library scanning team can: 

  • Facilitate checking of material to confirm eligibility for scanning
  • Produce, manage and archive high quality scanned documents 
  • Manage the mandatory reporting to Copyright Licensing Agency 

Why can't I make copies for Moodle/Library Lists myself? 

Unless you hold the copyright of a text, or have explicit permission from the copyright holder, making a copy available in Moodle is likely to contravene copyright.

The University holds a Copyright Licencing Agency (CLA) licence which grants limited permission to designated persons (i.e. library staff) to scan copyright protected publications for use in teaching.

Can the Library send me a report listing the scanned readings available for my unit(s)? 

Yes. Please request a report by emailing library-scanning@bath.ac.uk

Does the Library provide guidance on linking to its electronic resources? 

Yes. Please refer to Linking to Library Resources.

Contact us.

Email: library-scanning@bath.ac.uk

Tel: +44 (0)1225 385227

Fax:+44 (0)1225 386229

Post: The Library, 2.15, University of Bath, Bath, BA2 7AY, UK